See how ProofHub's flat-rate project management and collaboration software works in 2026, including pricing plans, key features, pros and cons.
ProofHub is a project management and team collaboration platform founded in 2012 by Sandeep Kashyap, who still leads the company as CEO today. Headquartered in Covina, California, with a significant operations presence in Chandigarh, India, ProofHub has grown as a privately held, largely bootstrapped business serving tens of thousands of customers.
What sets ProofHub apart from most competitors in the crowded project management category is its flat-rate pricing: instead of charging per user, ProofHub charges one fixed monthly fee that covers unlimited team members, clients, and contractors.
ProofHub combines task management across multiple views (including Kanban boards, Gantt-style timelines, and calendars) with time tracking, custom workflows and statuses, and built-in group chat and discussions, so many teams can avoid paying for separate messaging or time-tracking tools.
A standout feature is ProofHub's online proofing tool, which lets teams review, annotate, and approve creative files like images, PDFs, and documents directly within the platform, a workflow that is especially valuable for marketing and creative agencies managing client approvals.
ProofHub offers two flat-rate plans, both including unlimited users: the Essential plan at 45 dollars per month (40 projects, 15 GB storage), and the Ultimate Control plan, which unlocks unlimited projects and more storage, priced from around 89 dollars per month for new customers before increasing to a standard rate near 150 dollars per month.
Because pricing is flat rather than per seat, ProofHub can be substantially less expensive than per-user competitors for larger teams or organizations that need to include many external collaborators. A free trial with unlimited projects and no credit card requirement is available before committing to a paid plan.
ProofHub uses flat-rate pricing rather than per-user pricing. The Essential plan is 45 dollars per month and the Ultimate Control plan is priced from around 89 dollars per month initially rising to about 150 dollars per month, both including unlimited users.
No, ProofHub is one of the few project management tools that charges a single flat monthly fee covering unlimited users rather than charging per seat.
ProofHub was founded in 2012 by Sandeep Kashyap, who remains the company's CEO.
Yes, ProofHub offers a free trial with unlimited projects and no credit card required.
ProofHub includes a built-in online proofing tool that lets teams review, mark up, and approve images, PDFs, and other files directly within the platform, popular with creative and marketing teams.
ProofHub is headquartered in Covina, California, with a significant operations office in Chandigarh, India.
Yes, ProofHub's flat-rate pricing and built-in proofing tools make it a popular choice for marketing and creative agencies that need to include many external clients without extra per-seat costs.
Yes, ProofHub does not require long-term contracts and can be cancelled at any time.