Seatsurfing is open-source desk and room booking software for hybrid offices. See 2026 pricing for self-hosted, Free, Professional and Enterprise tiers.
Category
Scheduling
Pricing
Open source (free self-hosted) with a freemium hosted SaaS offering paid per-user tiers, from Free (self-hosted, or hosted SaaS for up to 10 users); Professional from 0.90 euros per user per month
Verified
Not yet
Last updated
July 19, 2026
Headquarters
Friedrichsdorf, Germany (Seatsurfing GmbH)
Open SourceSelf-Hosted
Overview
Seatsurfing is open-source desk sharing, room reservation, and hybrid workplace booking software developed by Seatsurfing GmbH, a company based in Friedrichsdorf, Germany, managed by Jan Jonas and Heinrich Beck. The software is published openly on GitHub and can be self-hosted at no cost, or used through a fully managed cloud-hosted SaaS version.
Seatsurfing is designed for organizations managing hybrid office setups, offering hot desking, meeting room reservations, free seating, and visual floor plan support through a web-based interface.
Key Features
Core booking functionality includes desk and room reservations, visual floor plans, and hot desking support for flexible seating. Integrations are available with Microsoft Teams, Microsoft Exchange, and Atlassian Confluence, letting employees book workspace directly from tools they already use.
Paid tiers add booking approvals and restrictions, recurring bookings, custom domains, third-party identity provider support, and a kiosk mode for on-site check-in displays, along with 24/7 support on the Professional and Enterprise plans.
Pricing
Seatsurfing can be self-hosted for free with unlimited users and all core features under its open-source license, with optional paid support available. The hosted SaaS Free plan supports up to 10 users at no cost with most features included.
The hosted Professional plan is priced at 0.90 euros per user per month with unlimited users and adds features like recurring bookings and 24/7 support, with a 30-day free trial. The Enterprise plan requires a minimum of 500 users and offers dedicated infrastructure in Germany or Finland at custom pricing.
Key Features
Desk and room booking — Employees can reserve desks, meeting rooms, and shared spaces through a web-based interface.
Visual floor plans — Interactive floor plan views let users pick specific desks or rooms visually rather than from a plain list.
Microsoft Teams and Exchange integration — Booking directly from Microsoft Teams and synchronization with Microsoft Exchange calendars.
Atlassian Confluence integration — Embed booking functionality within Confluence for teams that centralize internal documentation there.
Booking approvals and restrictions (Professional) — Admins can require approval for certain bookings or restrict who can book specific resources.
Recurring bookings (Professional) — Set up repeating reservations for regular meetings or assigned desk arrangements.
Kiosk mode (Professional) — A dedicated on-site display mode for checking in to bookings at physical entry points.
Self-hosted open-source deployment — Full source code available for free self-hosting with unlimited users and all core features.
Pros & Cons
Pros
Free, unlimited-user self-hosted deployment option under an open-source license
Hosted SaaS Free tier available for small teams up to 10 users with no credit card required
Low per-user cost on the Professional plan at 0.90 euros per user per month
Integrates with common workplace tools including Microsoft Teams, Exchange, and Confluence
Managed hosting located in Germany, appealing to organizations with EU data residency needs
Cons
Precise company founding year and team size are not consistently published, making vendor maturity harder to verify
Enterprise plan requires a minimum of 500 users, out of reach for smaller organizations wanting dedicated infrastructure
Advanced features like booking approvals, recurring bookings, and kiosk mode require the paid Professional tier
Self-hosting requires in-house technical setup and maintenance despite being free
Smaller brand recognition compared to larger commercial workplace management platforms
Pricing
Self-Hosted 0 euros N/A
Hosted Free 0 euros N/A
Hosted Professional 0.90 euros per user per month Monthly (billed upfront per cycle)
Hosted Enterprise Custom quote Contact sales
Frequently Asked Questions
Is Seatsurfing free to use?
Yes. Seatsurfing can be self-hosted for free with unlimited users and all core features under its open-source license. A hosted SaaS Free plan is also available for up to 10 users.
How much does Seatsurfing Professional cost?
The hosted Professional plan is priced at 0.90 euros per user per month with unlimited users, and includes a 30-day free trial.
Who develops Seatsurfing?
Seatsurfing is developed by Seatsurfing GmbH, based in Friedrichsdorf, Germany, managed by Jan Jonas and Heinrich Beck.
Is Seatsurfing open source?
Yes. Seatsurfing's core software is published as open source on GitHub and can be self-hosted free of charge.
Does Seatsurfing integrate with Microsoft Teams?
Yes. Seatsurfing integrates with Microsoft Teams, Microsoft Exchange, and Atlassian Confluence.
What does the Seatsurfing Enterprise plan include?
The Enterprise plan requires a minimum of 500 users and offers dedicated infrastructure hosted in Germany or Finland, maximum data protection, and 24/7 priority support at custom pricing.
Where is Seatsurfing hosted?
Seatsurfing's managed cloud hosting is located in Germany, with Enterprise customers able to choose dedicated infrastructure in Germany or Finland.
Can I try Seatsurfing Professional before paying?
Yes. Seatsurfing offers a 30-day free trial of the Professional plan with access to all Professional features and no commitment required.