Amie vs Routine vs Sunsama

Amie, Routine, and Sunsama all promise to replace the scattered stack of calendar, to-do list, and meeting notes app with one workspace, but they solve the…

Amie

Freemium · From Free

Best for: Individuals and sales or customer-facing teams who want bot-free AI meeting notes merged with their calendar and to-do list.

Routine

Freemium subscription with individual and team tiers billed monthly · From Free (Personal plan from $5/month, Professional from $10/month)

Best for: Knowledge workers and small teams who want a Notion-style workspace combining tasks, calendar, notes, and AI automations with a generous free tier.

Sunsama

subscription · From $17/month

Best for: Individual knowledge workers who already use several task tools and want a guided daily and weekly planning ritual rather than another app to manage.

At a Glance

 AmieRoutineSunsama
Primary categoryCalendarCalendarCalendar
RatingNot documentedNot documentedNot documented
Pricing modelFreemiumFreemium subscription with individual and team tiers billed monthlysubscription
Starting priceFreeFree (Personal plan from $5/month, Professional from $10/month)$17/month
Free planYesYesNot documented
Free trialYesNot documentedYes
PlatformsiOS, Mac, WindowsWeb, iOS, Android, Mac, WindowsWeb, iOS, Android, Mac, Windows
Team collaborationNot documentedNot documentedNot documented
AI featuresYesYesNot documented
Public APINot documentedNot documentedNot documented

Standout Differences

Bot-free meeting intelligence

Amie records and transcribes calls across Zoom, Meet, Teams, Slack Huddles, Webex, and BlueJeans without a visible bot joining, in 17 languages, while Routine and Sunsama do not document an equivalent bot-free recording capability.

Amie

Free tier with real AI features

Amie and Routine both let users try AI-assisted scheduling or assistant features for free, with Routine's Free plan including 250 monthly AI credits, whereas Sunsama offers only a 14-day trial with no permanent free plan.

Amie, Routine

Task aggregation from other tools

Sunsama's core workflow pulls tasks from Trello, Asana, Todoist, Slack, and Gmail into one time-blocked day, a level of third-party task consolidation that Amie and Routine do not center their product around.

Sunsama

Built for teams, not just individuals

Amie's Business plan and Routine's Business and Enterprise tiers add custom branding, audit logs, and organization-wide workspaces, while Sunsama intentionally has no team tier at all.

Amie, Routine

Y Combinator roots, different playbooks

Both Routine and Sunsama are Y Combinator alumni that built competing takes on unifying tasks and calendar, while Amie grew independently in Berlin with backing from Spark Capital, Creandum, and Tiny.

Routine, Sunsama, Amie

Feature-by-Feature

Core Planning and Tasks

FeatureAmieRoutineSunsama
Calendar and task unificationAvailableAvailableAvailable
Time-blocking daily planning ritualLimitedAvailableAvailable
Multi-tool task aggregation from other appsLimitedLimitedAvailable

AI and Automation

FeatureAmieRoutineSunsama
AI meeting notes and transcriptionAvailableAvailableNot documented
AI chat assistantAvailableAvailableAvailable

Access and Team

FeatureAmieRoutineSunsama
Permanent free planAvailableAvailableUnavailable
Team or organization tierAvailableAvailableUnavailable

Pricing Compared

Starting price reflects the lowest paid tier, not the full cost for every team size or usage level.

Amie

Free — Free N/A
Pro — From $15/month (billed annually) or $20/month (billed monthly) Monthly or annual
Business — From $21/month (billed annually) or $30/month (billed monthly) Monthly or annual

Routine

Free — $0 forever
Personal — $5 per month
Professional — $10 per month
Business — $15 per seat per month
Enterprise — Custom contact for quote

Sunsama

Pro (annual) — $17/month Annual
Pro (monthly) — $22/month Monthly
Enterprise — Custom Custom

Pros & Cons

Amie

Pros

  • Combines calendar, tasks, and meeting notes in one app instead of juggling separate tools.
  • Bot-free meeting recording avoids a visible notetaker bot joining calls.
  • Native apps for Mac, Windows, and iOS, with a free tier to try before paying.

Cons

  • No Android app, which limits mobile use for non-Apple users.
  • AI scheduling, advanced integrations, and custom branding require a paid Pro or Business plan.

Routine

Pros

  • Combines calendar, tasks, and notes in one app instead of three separate tools
  • Generous free tier includes AI assistant features and multiple integrations
  • Y Combinator-backed startup with active development and funding
  • Cross-platform coverage across macOS, Windows, web, and iOS
  • Transparent, relatively low-cost individual pricing tiers

Cons

  • Android app support has lagged behind other platforms
  • AI features are metered by monthly credits that can run out on lower tiers
  • Smaller company size than legacy competitors like Notion or Todoist, which may affect long-term support and roadmap pace
  • Business and Enterprise pricing requires per-seat or custom budgeting for teams

Sunsama

Pros

  • Unifies tasks and calendar from many existing tools instead of requiring a full switch
  • Structured daily and weekly rituals encourage more intentional, realistic planning
  • Single, simple pricing tier with no confusing feature gating
  • Focus on individual workflow avoids the clutter of team-oriented project management tools

Cons

  • No permanent free plan, only a 14-day trial
  • No team or collaboration tier, so it does not replace shared project management tools
  • Small company size may mean slower feature development compared to larger competitors
  • Requires connecting several external accounts to get full value, adding setup time

Use Cases

Choose Amie: Individuals and sales or customer-facing teams who want bot-free AI meeting notes merged with their calendar and to-do list.
Choose Routine: Knowledge workers and small teams who want a Notion-style workspace combining tasks, calendar, notes, and AI automations with a generous free tier.
Choose Sunsama: Individual knowledge workers who already use several task tools and want a guided daily and weekly planning ritual rather than another app to manage.

Amie

  • Meeting notes automation — Sales and customer success teams record calls and get AI summaries and action items.
  • Personal calendar and task consolidation — Individuals combine multiple calendars and to-do lists into one app.
  • GTM workflow integration — Meeting insights flow into HubSpot, Notion, and Slack.

Routine

  • Daily planning for knowledge workers — Individuals use Routine's Agenda and Tasks views to plan their day across meetings, unplanned to-dos, and recurring responsibilities in one place.
  • Consolidating productivity tools — Users replace separate calendar, task manager, and notes apps with Routine's unified workspace to reduce app-switching and subscription sprawl.
  • Team scheduling and workflow coordination — Small teams use Routine's Business plan for shared workspaces, access control, and consolidated billing to coordinate tasks and meetings together.

Sunsama

  • Daily focus planning — Knowledge workers use Sunsama each morning to choose a realistic set of tasks and time-block their day.
  • Cross-tool task consolidation — Users juggling Trello, Asana, Slack, and email pull everything into one daily view instead of checking each app separately.
  • Weekly reflection and planning — Users run a structured weekly review to assess progress and set intentions for the upcoming week.

Frequently Asked Questions

Which of Amie, Routine, and Sunsama has a free plan?

Amie and Routine both offer permanent free plans; Amie's Free plan covers unlimited calendars and to-do lists, and Routine's Free plan adds a basic AI assistant and 250 monthly AI credits. Sunsama has no permanent free tier, only a 14-day free trial.

Does any of these tools record and transcribe meetings without a bot?

Amie is the one built around bot-free meeting recording, transcribing calls across Zoom, Google Meet, Microsoft Teams, Slack Huddles, Webex, and BlueJeans in 17 languages. Routine adds AI-generated meeting notes on its Professional plan, and Sunsama's provided feature set does not document meeting transcription.

Can I use any of these with my existing task apps like Trello or Asana?

Sunsama is built specifically to pull tasks from tools like Trello, Asana, Todoist, Slack, and Gmail into one daily plan. Routine and Amie focus more on their own native to-do lists, though Routine lists integrations with other apps depending on plan tier.

Do Amie, Routine, or Sunsama support Android?

Amie has no Android app. Routine has native apps for macOS, Windows, web, and iOS, with Android support in progress as of its latest public roadmap. Sunsama's platform availability is not detailed in the provided data.

Which tool is best for a team rather than a solo user?

Amie's Business plan and Routine's Business and Enterprise tiers both add team-oriented features like custom branding, audit logs, and access control. Sunsama has no team or collaboration tier and is built exclusively around an individual's daily workflow.

How does pricing compare across the three?

Routine is the cheapest paid option, starting at $5/month for Personal and $10/month for Professional. Amie's Pro plan starts around $15 to $20/month. Sunsama charges a single $17-22/month Pro plan with no lower-cost tier, reflecting its no-frills, single-plan approach.

Read the full Amie review · Read the full Routine review · Read the full Sunsama review